Tips to create the best board meeting calendar You can also use a very simple Word document (or use Google Docs) with twelve squares in and the months, such as the one below! January Again, using a month-by-month view with a slightly different style is clear and accessible for all. Again, this approach leaves more flexibility and can be easier to get initial sign-off on, ahead of assigning specific dates to each task.įinally, the third template is from Governing Good. It follows a similar style to the first template, with all tasks mapped out and the ability to schedule them in month by month. The second template to provide inspiration is from Effective Governance. Listing all tasks and choosing a month when they’ll be completed is a much more effective way of working than trying to discuss everything in the first two months of the year. ![]() By looking at the year month by month, you can ensure that everything has a time and a place for review and discussion. This is a good example of how the calendar doesn’t need to be twelve months of detail and specific dates planned out in advance. Committees (and subcommittees) that need to be considered.Key governance issues that need to be addressed throughout the year.The first useful template comes from the Australian Institute of Company Directors. Here are some templates that might help you create the perfect annual board meeting plan. Risk management, compliance and board policies reviews Informal meet-ups and stakeholder events: dinners, galas or BBQs Recruitment, new members and board orientationīoard development: member self-evaluations and board self-assessmentĮvaluations of leadership: CEO, CFO and remuneration/bonusesĪnnual audit reports and committee reviewsīylaws, laws and regulation updates, including codes of conduct ChecklistĪnnual budget approvals and reports (as well as quarterly and regular check-ins) Tick each off as you go, but remember to leave some flexibility to attend to urgent matters and special meetings. You can use the checklist below as a starting point. The following items would normally be included in the board calendar, and some might appear in more than one calendar month. What should you include in your annual board meeting calendar? schedule the AGM after the date the annual financial report is released. Schedule meetings around key events, e.g. ![]() Add key events, such as the annual general meeting ( AGM), or block out suggested dates and locations if they are not yet set in stone.Mark holidays and important dates such as compliance, auditing, financial and reporting deadlines.Add bank holidays, religious events and other annual dates to avoid calendar clashes.Start with a completely blank monthly or annual template.Here is a simple five-step process for structuring your annual board meeting calendar. How to structure your annual board meeting plan Directors don’t take meetings off track, with a logical progression of thoughts and additional discussions raised at a suitable time throughout the year.Everyone is aligned on compliance requirements and dates.Individual members are all aware of action items and key reporting dates. ![]()
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